Q. I have some material in my paper that has already been published in another paper. What do I need to do to re-use it in my new JLT submission?
In general, reproduction of previously published material should be avoided if at all possible, and earlier work should instead be referenced in your JLT submission. To reproduce previously published material, you need to do all of the following:
• Obtain written permission from the contact or lead author of the previous publication.
• If the previous publication is not an IEEE publication, obtain written permission from the copyright holding organization to reproduce the material. This also applies if you reproduce your own work published under a third party’s copyright.
• Clearly indicate in your submission the material that is being reproduced.
• State in the introduction of your paper in how far your work goes beyond previously published work which you partially reproduce in your JLT submission.
Requesting permission through IEEE
Permission to reuse IEEE content, including use in a thesis or dissertation, must be given through the Copyright Clearance Center's RightsLink service, using IEEE Xplore.
1. Please locate the content beginning at http://ieeexplore.ieee.org/Xplore/home.jsp.
2. Once on the abstract page of the article, please locate the "Request Permission" link in the left navigation panel.
3. You can also find the copyright symbol directly on the article Table of Content.
4. If you find there are none of these links, you should open the free front pages of the content to determine if there is another rights holder, as this is an indication that IEEE is not the intellectual-property rights holder and cannot grant permission for reuse.
5. If the links are there, please choose one, as this will take you to the permission application page.
If you are not able to use the RightsLink service, permission licensing may also be obtained through www.copyright.com.
Q: What is the evolutionary publishing paradigm?
A: Both IEEE and OSA support evolutionary publishing of an author's own body of work, such as submitting a first account of the work to a conference, a second, more detailed analysis to a Letters publication, and a third, significantly extended version or a summary of several related pieces of prior work to a full-length journal like JLT. The guiding principle for evolutionary publishing is that a reader must have a significant advantage of reading the next evolutionary stage of publication compared to having access to earlier stages. As such, simple 1:1 reproduction of prior work does not justify a JLT submission. Whenever re-using prior results, it is mandatory to (1) minimize direct 1:1 overlap in text and figures wherever possible, (2) properly reference all earlier paper(s) whenever copies of text and figures are made, and (3) highlight in the introduction the technical advances of the JLT submission with respect to earlier work or the rationale behind summarizing multiple prior conference papers in a full-length journal paper. Papers that do not follow these guidelines will be immediately rejected without review.
Q: Why was my paper immediately rejected without reviews?
A: The first hurdle every JLT submission must pass is the editorial screening. Several reasons might lead to immediate rejection in this phase, before any reviewers have been assigned:
• Out-of-scope: The topic covered in your manuscript does not fall within the scope of JLT.
• Quality of text or figures: The English or the figures in your manuscript are of insufficient quality to allow for a solid technical review, during which the reviewers should focus on the technical content as opposed to on non-technical aspects of your write-up.
• Insufficient novelty: The technical content covered by your paper is not at a level that allows for a meaningful JLT review process. Immediate rejection on these grounds is always based on the technical opinion of at least 3 members of the Editorial Board, and a brief technical justification is typically provided.
Q: Why did it take much more than 40 days to get the reviews of my paper?
A: The Journal of Lightwave Technology is entirely based on volunteers doing the technical part of the work, including the Editor-in-Chief, the Deputy Editors, the Associate Editors, and the Reviewers. While we strive to provide the fastest possible review times, we do not compromise on the quality of our reviews. Finding diligent yet responsive expert reviewers can sometimes be difficult, which may result in longer review times than the average of around 40 days. The best way of speeding up JLT’s review times is to become a speedy, high-quality reviewer yourself. In order to do so, please submit your publication list and your areas of expertise to email@example.com. Your volunteer work will be highly appreciated!
Q: Why was my paper rejected but not all reviewers recommended rejection?
A: The decision about a paper’s acceptance or rejection is not a simple majority vote between reviews but is a complex process, weighing multiple factors of which the reviews are as important as the technical judgment of the Editorial Board. Please also note that if we believe a paper requires such extensive revisions that we don’t think these can be addressed in a major revision phase, we may decide to reject the paper in its current state. Furthermore, if a revised paper fails to address the reviewer concerns, we may decide to reject the paper at that point.
Q: What can I do if I disagree with the decision to reject my paper?
A: No process is perfect, and we certainly do make occasional mistakes in our decisions, although we try not to. If you have strong technical arguments as to why you think our decision was wrong and your paper should be published, please send a rebuttal letter to firstname.lastname@example.org, laying out your technical arguments. The Editorial Board will then examine the case and reach a decision as to whether or not the paper will be allowed for revisions. However, please note that a rebuttal process is involved and requires several members of the Editorial Board to examine your paper in detail. Depending on the case, this may take a substantial amount of time. As an alternative, you can refrain from a formal rebuttal but rather address all reviewer comments to their full extent and re-submit your paper to JLT, indicating that this is a re-submission, attaching a detailed response to the original reviews, and indicating the changes you made to your manuscript. The handling Associate Editor will then examine whether your re-submission incorporates substantial enough revisions for another review process to make sense.
Q: Can I publish my paper on ArXiv as well as in JLT?
A: In general, we advise against the use of on-line repositories. JLT is a sufficiently fast publication that such pre-publication mechanisms should not be necessary. Also, JLT allows for the submission of supplementary information, where material going beyond your core paper may be uploaded and linked with your JLT paper on IEEExplore, as described in our (guidelines for authors). Should you still want to use on-line repositories (such as ArXiv), please note that (1) you must reference your originally uploaded ArXiv paper in your JLT submission, (2) upon submission of an article to JLT, you must update any previously posted version of your submitted article with a prominently displayed IEEE copyright notice, and (3) upon publication of an article by JLT, you must replace any previously posted electronic versions of the article with either (a) the full citation to the JLT paper with its Digital Object Identifier (DOI), or (b) the JLT accepted version with the DOI (not the IEEE-typeset version). Upon your request, IEEE will make available to you the preprint version of your article that you can post and that includes the DOI, IEEE’s copyright notice, and a notice indicating the article has been accepted for publication in JLT.
Q: How do I become a Reviewer for JLT?
A: Please submit your publication list and your areas of expertise to email@example.com. Your volunteer work will be highly appreciated!
Q: How do I become an Associate Editor for JLT?
A: Choosing Associate Editors is at the heart of ensuring the high quality standards of JLT. As such, the selection process is extremely selective and has to pass several stages of quality control and voting, where topical, geographic, institutional, and gender diversity within the Editorial Board are also taken into account. If you would like to contribute to JLT as an Associate Editor and you believe that you are a suitable candidate whose technical background and expertise compare favorably with existing members of the Editorial Board, please send an email with your cv and publication list to firstname.lastname@example.org.
Q: Who should I contact about corrections to errors in a published paper?
A: Please go to the Journals and Magazines page for contact information on each publication.If you find an essential technical mistake in your own JLT paper, please submit “Errata” to email@example.com, indicating the paper and the mistake in it, and writing a short clarification that corrects the mistake. This document will be examined within the Editorial Board and published accordingly. If you discover a mistake in another author’s publication, it is good practice to inform the other author of the mistake and initiate a dialogue. As an outcome of this dialogue, the other author may choose to publish an “Erratum”, or you may choose to publish a “Comment” on the paper in question. Please submit a Comment to firstname.lastname@example.org.
Q: My address has changed. How do I ensure that a copy of my paper gets mailed to me?
A: Please E-mail email@example.com stating the title of your paper, the Digital Object Identifier (DOI), if known, and your new address.
Q: What is the new IEEE eCF and how does this affect me?
A: The new eCF has expanded features that meet the evolving publishing world.The eCF now provides additional publishing agreements such as the Open Access Publishing Agreement, and the Creative Commons Attribution (CC BY) license. Authors submitting to hybrid journals now will be given a clear explanation of publishing options and will have an opportunity to select their preferred publishing model(Traditional or Open Access). The eCF has also added extensive information sidebars throughout the process to help instruct authors about each step, and an overall streamlined process.
As with the original eCF, the eCF2 allows authors to choose from a variety of languages (Chinese, French, German, Japanese, Russian,Spanish),and will provide authors with an opportunity to reassign the eCF to another author or agent if necessary.